Administrative Associate
BDG Architects has an immediate need for a talented and motivated individual to support our South Studio as an Administrative Associate. This is a full-time position located at our downtown Charlotte, NC office. This person must be proficient in Microsoft office and have excellent communication and organizational skills.
Roles and Responsibilities will include the following:
- Project Tracking and Document Management
- Assist with general studio accounting / billing
- Attend studio meetings and prepare notes.
- Prepare and modify documents including general correspondence, reports, transmittals, and memos
- Assist Development staff with preparing for municipal presentations, project narratives
- Assist Project Architects with locating and completing permit paperwork
- Schedule and coordinate municipal meetings, appointments for managers or supervisors
- Prepare agendas for meetings and prepare schedules
- Assist with Development Services as needed
- Assist in gathering required documents for the design team
- Assist with the creation and updating of project related spreadsheets
- Communicate effectively with various clients, consultants, and our architecture team
- Maintain Organized Filing System
Desired Skills, Knowledge and/or Experience:
- Minimum educational requirement – 2 years of college
- Minimum 1 year of experience in a professional office environment
- Accounting / Billing
- Professional phone skills to handle incoming and outgoing calls
- Ability to manage and prioritize multiple tasks and understand the importance of deadlines
- Microsoft Office Skills, especially Word and Excel
- Strong organizational and time management skills
- Values accuracy and thoroughness in all work with strict and careful attention to detail
- Excellent communication skills - written and verbal
- Information gathering and information monitoring
- Flexible, adaptive, and customer service oriented
- Ability to maintain confidentiality
- Strong data entry skills
BDG Architects offers a comprehensive benefit package with options for health insurance, dental insurance, vision insurance, life insurance, short and long-term disability insurance and the ability to participate in a 401K program. We also offer paid holidays and paid personal time off. Located in NASCAR Plaza in the heart of Charlotte, our office is walkable to museums, multiple sporting arenas, and many unique restaurants. Access to 24/7 Downtown parking (paid by BDG), dry cleaning, and complimentary fitness center (hopefully re-opening soon post-Covid) are among the amenities available to employees. If you are interested in being a part of this dynamic growing firm submit your letter of interest, resume and work samples in pdf format to resumes@bdgllp.com. Please, no phone calls.